Best practices for organizing teams in Microsoft Teams
Here is the list of best practices to organizing Team:
- Always think for what purpose you are creating Teams, like project, or work/ task item and who are going to be part of the team.
- Be selective while adding member to be part of teams to help achieve your goal.
- It is a good idea to set up more than one owner for each team to minimize the single owner dependency.
- Use existing Office 365 group, if any available to eliminate the group duplication and confusion.
- Try to avoid creating different teams that have the same set of members, as this approach may not provide the desired focus to deliver the project or goal. Outlook is a great tool for sharing those types of group-wide communications.
- After creating Teams, it is a good idea to start to think about the different areas of conversations that you want to have to drive towards your goal and create initial channels so, that people know where to contribute and to find existing conversations.
- Be descriptive when naming the channels to make it easier to understand what the conversation in the channel is there to achieve. You can add new Tabs to channels to add tools like OneNote, PowerBI or links to web pages and other content to make it easy for people to find content and share them.
- Always utilize the General channel which by default created for you when you create the team. You can use General channel to share an overview of what the team wants to achieve and other high-level information that a new team member would find useful.
- You cannot remove or unfavorite the General channel, so make a use of general channel is a great place to pin a project charter or welcome deck to your project. This ensures that as new people onboard your team, they have a single source of truth for your objectives.
- Always remember; while naming channels, that the channels will be ordered alphabetically after the General channel.
- Use T-Bot whenever you need help in Teams, users can interact with T-Bot to ask it questions about how to use Microsoft Teams and get answers to a wide range of questions.
Thank you.
